Active questions tagged microsoft-outlook - Super User most recent 30 from 2019-02-24T03:40:26Z 1 Export Contact List in Outlook 2010 to a pst file Don Forsyth 2012-03-14T16:50:42Z 2019-02-23T20:02:25Z <p>How do I export the contact list from Outlook 2010 to a PST file?</p> 1 Unable to set up Outlook with local IMAP (dovecot) host on Mac Mark Foley 2019-02-21T16:20:24Z 2019-02-23T09:36:26Z <p>I am trying to configure Outlook 365 (version 16.22.1) on Mac High Sierra (10.13.6). The Mac is a domain member on a Windows Active Directory domain. Our office has a self-hosted IMAP mail server running Dovecot. Dovecot works just fine with Thunderbird and A/D authentication kerberos/GSSAPI. I'm trying to set Outlook up to use the Dovecot/IMAP server.</p> <p>In Outlook, when I click 'Add Account', then enter the email address, it defaults to "Exchange". Selecting 'Not Exchange' gives me a list of other providers (Google, iCloud, etc.) and an IMAP choice. The IMAP choice only provides for ID/PW authentication, no kerberos.</p> <p>Going back to Exchange (even though the server is not Exchange), I have a choice of methods, 'User name and password', 'kerberos' or 'Client Certificate Authentication'. I select kerberos. I fills in my kerberos ID which, according to Microsoft, I assume is correct. It asks me for my server which is mail.hprs.local.</p> <p>I then get a pop-up saying, "Outlook was redirected to the server to get new settings for your account Do you want to allow this server to configure your settings?" This is NOT the server I want to use to configure my settings, so I answer 'Always deny', whereupon it fails with, "Unable to connect to the server.Please try again', and no account is created.</p> <p>If instead I answer, 'Always Allow', it fails with the same message.</p> <p>With Thunderbird I have a manual configure page where I could set in/out servers, ports, authentication mechanism and TLS, etc. I'm not getting that far with Outlook.</p> <p>Is there a way to do what I want?</p> -1 I have windows 10 and a Microsoft outlook account Mike Lembke 2019-02-22T17:17:19Z 2019-02-22T17:28:22Z <p>I have a Microsoft outlook account. I have tried to work with my documents and every time I try to save as or save a changed document I get a notification that I need to sign up for a Microsoft email address which I have and it seems to not recognize even though it has my password. Please help.</p> <p>What am I doing wrong?</p> 0 Ms Office via Wine can not open pdf or doc files? user1001340 2019-02-22T16:54:34Z 2019-02-22T16:54:34Z <p>I am new to Ubuntu. I installed Wine so that i can run Ms office and its working fine so far. Its on the default settings. </p> <p>I noticed that i cannot open pdf or word files that comes as an attachments in emails. I have to save it to local drive and then open it. </p> <p>Has anyone come across this issue and how can i fix it.</p> <p>Thanks</p> <p>C</p> 0 Outlook 2016/19 - registry corruption when trying to view/amend rules TonyN 2018-12-20T07:04:05Z 2019-02-22T10:01:00Z <p>When I try to access Outlook rules I get the following message: <code>Operation failed because of a registry or installation problem. Restart Outlook to try again. If problem persists reinstall.</code></p> <p>I read that a KB update caused this issue( was working just fine until recently) and running an update should fix the issue. It hasn't. I ran scanpst across the five mail boxes - same issue. I tried the MS-office repair both offline and online - same issue.</p> <p>In desperation, I upgraded from 2016 to 2019 (via change license) hoping it would resolve any registry corruption - wrong. Now using Version 1811 Build 11029.20108</p> <p>I really don't want to uninstall Office and re-install as I have many custom settings and add-in, none of which affected rules until the update. </p> <p>I would like to remove just Outlook and reinstall that --- but MS in its wisdom has removed the capability to uninstall individual packages within the office suite .... </p> <p>Any advice or ideas on what to try next greatly appreciated. </p> 0 Link send Email to Outlook and Subject is equal to cell value vba gee 2019-02-22T01:59:02Z 2019-02-22T08:52:18Z <p>I've created an hyperlink name <strong>send</strong> I want it, when the user click it outlook will automatically display. and I want subject will equivalent to cell value</p> <p>example here's my col:</p> <pre><code>col 1 |col 2 |col3 |col 4 |col5 | col 6 |col 7 2019-001 | ... | ... | ... | ... |Reports |send 2019-002 | ... | ... | ... | ... |Receipt |send ... </code></pre> <p>the col 7 is the hyperlink, and when it clicked the outlook will display. on the subject pane of the email I want to display <strong>col 1 &amp; col 6</strong> example: <strong>2019-001 - Reports</strong></p> <p>subject will depends on the value where they clicked the <strong>send</strong> link.</p> <p>but I don't know how to apply it on my code.</p> <p>I just simply create this</p> <pre><code>Range("G5").Select ActiveCell.FormulaR1C1 = "send" Range("G5").Select ActiveSheet.Hyperlinks.Add Anchor:=Selection, Address:= _ "email add", TextToDisplay:="send" Selection.AutoFill Destination:=Range("G5:G1222"), Type:=xlFillDefault </code></pre> <p>and now I don't know how to add what I want for the subject. need help thanks!</p> 1 Domain email is on Google Apps, but want one account on Office 360 sstur 2015-07-03T15:24:53Z 2019-02-22T07:02:05Z <p>I've got a domain on Google Apps with almost all the accounts happily using Google's web interface for their email and calendar. However if one user needs to use Outlook (hosted Exchange) is there a way to setup this account on Office 365 and get it to play nicely with the rest of the accounts on Google Apps?</p> <p>The MX records need to stay pointed at Google, so I'm hoping there's some forwarding magic we can pull off for incoming mail, but we also need to handle outgoing mail from Outlook (maybe use Google's SMTP).</p> <p>I've had poor experience with Outlook and IMAP before so I'm looking for a Hosted Exchange (do we even call it that anymore?) solution that can be flexible enough without putting the whole domain on Exchange.</p> 0 Microsoft Office 2016 Home Folder Permissions Greyed out Marc LeBlanc 2019-02-21T20:05:39Z 2019-02-22T05:06:11Z <p>I am running this on a Dell Laptop. I can't delete folders cause I lack permission. I am the only owner and user. The folder options are greyed out. I've seen this addressed for MAC or for servers, but no for an individual user.</p> <p><a href="" rel="nofollow noreferrer">enter image description here</a></p> 0 How to set up an Exchange account in Outlook 2010 with little more than the EWS URL? Thijs van Dien 2019-02-21T19:19:12Z 2019-02-21T20:51:24Z <p>There's an Exchange 2010 server out there that I have no control over or support on (so I cannot ask an admin). I have a functioning account, however, that I'm trying to set up in Microsoft Outlook 2010 on Windows 10 (so this shouldn't be a TLS1.2 issue). Autodiscover provides incomplete information (just POP3 and IMAP), so I'll have to do this manually.</p> <p>With iOS 12, as well as Mail and Outlook 2016 on macOS Sierra, it was a breeze. All I needed to do was to enter <code></code> as the internal and external URL (iOS and Mail), or just <code></code> as the server (Outlook for Mac). Similarly, the Microsoft Connectivity Analyzer was all green for the Synchronization, Notification, Availability, and Automatic Replies test, as long as that direct URL was provided.</p> <p>With Outlook 2010 on Windows I just cannot get it to work. I feel I tried every sensible combination of server, server authentication, HTTP proxy, and HTTP proxy authentication. Either the login is not accepted, Outlook cannot resolve a name, et cetera. It's always something. Having several working clients, what can I do to find the right settings for the wizard, or force it to use that URL by other means?</p> 0 Microsoft Outlook 2007 mail format Andrea 2019-02-21T08:37:42Z 2019-02-21T09:04:30Z <p>I am having a problem setting up the outlook as no matter what I create (deleting the account and setting up a new one) it comes up with separate personal folders as well as the folders under my name. How can I do it so that it shows just my inbox (under my name) and all of my sub folders. Currently I have 3 inboxes showing, which clearly I only need one.</p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="enter image description here"></a></p> 0 Error "Something unexpected went wrong with this url" in Outlook music2myear 2019-02-20T19:12:54Z 2019-02-21T04:46:55Z <p>Windows 10, Office 2016:</p> <p>Clicking http links in Outlook I receive the error:</p> <blockquote> <p>Something unexpected went wrong with this url</p> </blockquote> <p>The links do not open in the browser.</p> <p>Additional symptoms are that, after installing an updated version of Waterfox (Firefox variant), there are two entries for Waterfox in the Default Apps Web Browser selector.</p> 0 Adding spacers in between the Outlook "Favorites" menu s1h4d0w 2017-06-08T10:44:06Z 2019-02-20T21:48:23Z <p>I have a lot of email addresses, 3 personal addresses, 3 info boxes for various projects I run, 3 more inboxes for my job, I manage a box for my dad, etc.</p> <p>This means that I have a huge list of inboxes, sent boxes, outgoing, spam, deleted, etc. To give myself easy access to the most often used folders (all inboxes and some sent boxes) I have added those folders to the "Favorites" menu at the top left.</p> <p>I'd like to be able to add some sort of spacer in that "Favorites" menu at the top left. Just so I can differentiate between my peronal addresses, project addresses, work addresses and miscellaneous addresses.</p> 1 Unable to receive gmail in MS outlook Soonts 2019-02-20T02:10:56Z 2019-02-20T15:23:17Z <p>Here's what I see in the log files after enabling diagnostic logging in Outlook 2016:</p> <pre><code>IMAP: 02:55:21 [rx] 0c1x NO [ALERT] Please log in via your web browser: (Failure) IMAP: 02:55:21 [db] ERROR: "Allow less secure applications is disabled for your account.", hr=0x800CCCE6 IMAP: 02:55:21 [db] Connection to '' closed. </code></pre> <p>And here’s a screenshot from relevant part of my google account settings, in their web interface:</p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="enter image description here"></a></p> <p>I only have a single google account.</p> <p>Is there a way to fix IMAP integration? I really dislike their web interface.</p> <p>Thanks in advance!</p> <p><strong>Update:</strong> The web interface says “Use your phone to sign in: Off” and “2-Step Verification: Off”</p> <p>The settings seem to be correct, and I have not changed them for years. Yesterday it stopped working out of the blue.</p> <p>Outlook’s diagnostic log says it connects OK to the server, here's selected messages: </p> <pre><code>Connecting to '' on port 993. srv_name = "" srv_addr = OK Gimap ready for requests LOGIN command sent </code></pre> 0 Mac OS Outlook Adress Book Sync P. Reinboth 2019-02-19T12:47:30Z 2019-02-20T09:17:42Z <p>I have a couple of Mac OS X High Sierra clients with microsoft outlook installed. We are using an on-premise exchange 2016 server and I am encountering some problems with the address book of said clients. While the contacts are syncing properly (all entries show up, when I compose a new e-mail and start to write in the "to" field), the address book stays empty.</p> <p>I didn't find any relevant information regarding this problem online so this is my last hope. Is it even possible for the address book in outlook to show all global contacts in the company? And if so, how do I configure it to work properly?</p> <p>Thanks in advance, and if I need to clear some things up or explain the problem more thoroughly, please let me know.</p> 0 Outlook Calendar keyboard shortcuts for categories do not work? Arjen 2019-02-19T20:18:43Z 2019-02-20T08:17:56Z <p>For appointments in Outlook, I defined categories with different colors. Every category has a keyboard shortcut assigned. So when, for example, I pressed Ctrl-F12 on a appointment, it turned yellow. Since a couple of weeks, these shortcuts do not function anymore...</p> <p>Anyone have a clue as to how to fix this? I tried this, but that does not work for me: <a href="">Outlook shortcut keys for &quot;Categories&quot; not working</a></p> 0 Why does my outlook textboxes look like this Micah Armantrout 2019-02-19T18:54:58Z 2019-02-20T05:41:17Z <p>My outlook updated and now I just have lines for textboxes instead of a full textbox how do I fix this ? I am working on a surface laptop which has a touch screen if it makes a difference</p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="Outlook new mail"></a></p> 0 How can I set a different sender e-mail address from office 365? Kay 2019-02-20T04:11:41Z 2019-02-20T04:11:41Z <p>I want to use a different sender e-mail address from office 365. At the moment, I set a folder to receive certain e-mails in my mailbox. From the new folder, I would like to send emails to people from not the main e-mail address that I usually use but a different one. How can I do that? </p> <p>Your advice would be very much appreciated.</p> 0 Location of Outlook "Send [meeting] response" buttons Mike 2019-02-19T15:36:11Z 2019-02-20T00:34:40Z <p>In an older version of Outlook (desktop client), the Send Response buttons to accept/decline meeting invites were embedded at the top of the Inbox's <em>Reading Pane</em> in Outlook 2013. After the upgrade to 2016, these buttons now appear on the right side of the Outlook window to the right of the <em>To-Do Bar</em> and <em>People Pane</em>.</p> <p>Is this a configuration setting that can be changed or is this a design "feature" that will be forced to live with?</p> 3 Will Outlook out-of-office reply go to mailing lists? nonot1 2012-09-30T23:01:45Z 2019-02-19T22:48:49Z <p>I subscribe to mailing lists, and have rules that route them to folders under my inbox.</p> <p>Will setting up an out-of-office auto-reply send a message to the public list for every incoming message?</p> 2 Oulook '16: Room Finder Button missing / not working after adding it (a second time) to the Ribbon Menu Geco Mynx 2018-11-27T09:34:20Z 2019-02-19T13:41:20Z <p>I noticed I am missing the Room Finger Button in the Ribbon Menu of the New Appointment Windows of Outlook 2016. I already read this article and checked what is set in my Registry: <a href="" rel="nofollow noreferrer"></a></p> <p>So, in my whole Registry there where no Key that says "RoomFinderShow" at all. So I created it like described in the "More Information" section of the Microsoft Support Page from above.</p> <p>But that didn't do anything. Then I read a Post from a Microsoft TechNet Moderator called Perry_Pan: <a href="" rel="nofollow noreferrer"></a></p> <p>stating the Exchange Add-In would have to be active since the Room Finder would be a feature of this Add-In. So I activated it and restarted Outlook, but it did uncheck it in the Add-In Menu at the first start again. However, I still know that it's not the solution for my issue since I also have Outlook 2016 in a Citrix environment with the Exchange Add-In enabled and the Button is missing there, too.</p> <p>After looking around a bit, I found the Room Finder Button in the "customize ribbon menu" setting. It's where it should be, but it's grayed out and I don't know why. <em>(See the red marker on the Screenshot below.)</em></p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="Customize Ribbon Setings Menu"></a></p> <p>Also, when I add a Custom Ribbon Menu and add a second Room Finder Button to the custom menu, it's not grayed out <em>(See the purple marker on the Screenshot above).</em> </p> <p>However, when I click on OK, the custom menu I created called "RoomFinder" shows, including the Room Finder Button, but here it's grayed out... <em>(See Screenshot below: The Button should show up in the "Options" section, but it does not. It does show up in my custom menu, but it's still not useable.)</em></p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="enter image description here"></a></p> <p>Another colleague, however, can use it just fine without doing anything for it.</p> <p><strong>Does anyone have any idea on why this feature is not working properly for me?</strong></p> 0 What is the Safe Zone in IE11? YaKs 2019-02-18T11:02:27Z 2019-02-18T11:02:27Z <p>I am in the process of hardening my Office2016 GPOs base on a STIG benchmark results. Reviewing some settings I found the concept of "Safe zone". The GPO description says that it is related to the zones in IE, but I could not find any additional information about what is covered by the concept safe zones.</p> <p><a href="" rel="nofollow noreferrer"></a></p> <p>User Configuration -> Administrative Templates -> Microsoft Outlook 2016 -> Security -> Automatic Picture Download Settings "Include Intranet in Safe Zones for Automatic Picture Download"</p> <p><a href="" rel="nofollow noreferrer"></a></p> <p>User Configuration -> Administrative Templates -> Microsoft Office Outlook 2007 -> Security -> Automatic Picture Download Settings “Do not permit download of content from safe zones”</p> <p>I assumed that safe zone is Trusted sites zone as I couldnt find an specific setting in IE GPO "Security Page" settings. As far as I know Internet Explorer has 4 security zones, numbered 1-4, and these are used by this policy setting to associate sites to zones. They are: (1) Intranet zone, (2) Trusted Sites zone, (3) Internet zone, and (4) Restricted Sites zone.</p> <p>could someone tell me a bit more about this Safe site concept?</p> <p>Many thanks.</p> 0 Outlook 2013: taskbar envelope notification color jurij 2019-02-16T17:09:26Z 2019-02-18T07:23:18Z <p>Upon receiving new mail, Outlook puts a yellow envelope icon beside its normal, blue icon in the taskbar. However, this is not so clear to see for me ... is there any way to change envelope color to red? </p> 0 Outlook Address Missing On Shared Contacts Ronnie 2019-02-15T11:19:29Z 2019-02-18T01:55:18Z <p>I am having an issue where on "Shared Contacts" the "Outlook Address Book" tab is missing. </p> <p>This is happening to only two of the users. </p> <p>I have tried so far:</p> <ol> <li>Building a new profile. </li> <li>Updating Office.</li> <li>Repairing Office.</li> <li>Uninstalling and Reinstalling Office.</li> <li>Rolling back the update to the same as the rest of the users.</li> </ol> <p>We are running Exchange.</p> <p>This is the tab that is missing.</p> <p><a href="" rel="nofollow noreferrer"><img src="" alt="Missing Tab"></a></p> 0 Outlook indexing time Adam Beran 2019-02-15T07:42:58Z 2019-02-18T01:38:43Z <p>how long could take indexing of my 7 .pst files of total 30-40 GB data.</p> <p>My PC i3, 8GB RAM, SSD.</p> <p>I set up index properties and content of .pst and .ost files.</p> <p>I running indexing for two days now but it continues.</p> <p>Thank you.</p> 4 Can Outlook tasks be shared without Exchange? BaronGrivet 2011-11-08T23:45:34Z 2019-02-17T22:02:05Z <p>We work in a small business with no Exchange server (yet). </p> <p>Is it possible to share Outlook 2010 Tasks between two people without using an Exchange server?</p> 0 Outlook can't connect to exchange, but via vpn it works Eray Geveci 2015-01-23T10:18:23Z 2019-02-17T19:01:20Z <p>hello i have some trouble with my outlook.It cant connect to our exchange server, but when i activate vpn it works. All the other users doesn't have this problem.</p> <p>could you help me please?</p> 0 Why isn't my Outlook folder synced to the IMAP server? Tim Büthe 2014-05-22T09:03:15Z 2019-02-16T01:01:45Z <p>I want to migrate all my emails from one IMAP server to another. Therefore I added both accounts to Outlook 2013, created a folder underneath the new account and copied all mails from my old account in this folder.</p> <p>Afterwards Outlook showed a progress bar for several hours in its status bar. However, the created folder isn't visible in other IMAP clients nor in the web client (zimbra planetary mail).</p> <p>Was the folder synced to the server at all? How to display it in other clients?</p> 0 AltGr dead key keyboard layout not working with Outlook calandoa 2019-01-23T17:25:00Z 2019-02-15T08:14:12Z <p>I am using a specific keyboard layout with Windows 10 using AltGr dead keys: to get an <code>é</code> I have to press <code>AltGr</code> + <code>'</code> then <code>e</code>.</p> <p>It is working fine with all the installed software... except with Outlook ("Office 365 ProPlus" version).</p> <p>If I start writing a "New Mail", with a new window showing up, it will work fine. But if I reply to an existing mail, so the edit frame is embedded in the main window, the dead keys will not work anymore: pressing the usual sequence will show <code>''e</code> instead of <code>é</code> (Note that the single quotes will appear differently depending on the "smart quotes" option).</p> <p>I tried to modify all the autocorrect/autoformat/editing related options, without any chance.</p> 1 Office 365 - "open in new window" option not available for outlook Mark Walters 2016-12-03T16:07:42Z 2019-02-15T01:00:09Z <p>I have outlook 2013 (MS Office Pro Plus 2013 to be precise) at work, which allows me to open multiple views of my inbox (right click on inbox and select "Open in new window"). This is great as I have one window in date order, and the other in sender order, and it saves me a lot of time.</p> <p>However, when I go into the web version (Office 365 | Outlook), this option is not available. Googling shows indicates OWA versions which have this option, but not the Office 365 | Outlook interface which has a totally different look and feel. The only right-click options which show up are things like "Move down in list" and "Remove from Favorites" etc. </p> <p>So I tried a workaround by using the browser duplicate tab button, but this just gives me a google window instead of a second mail window, and I don't want to login a second time every time I want this.</p> <p>Am I being dumb or is there a way to do this?</p> <p>Thanks</p> 9 Have deleted email in Outlook become 'read' Lance Roberts 2011-10-14T00:57:23Z 2019-02-14T17:07:38Z <p>I often delete emails by hitting the 'x' when the little popup window shows a new email, so they end up in my Deleted Items, but they still show as read (so DI is bold, and there's a number in parentheses after).</p> <p>Where can I set it in Outlook so that all deleted emails automatically have 'read' status?</p>